Sharing/Combining O365 Outlook Calendars
Date updated: 1/10/21
Applies to: Office 365, Outlook Calendars
Sharing an Outlook Calendar
1) At the bottom of the page, select 
and to go to Calendar.
2) In Calendar, on the toolbar at the top of the page, select Share, and choose the calendar you want to share.
and to go to Calendar.2) In Calendar, on the toolbar at the top of the page, select Share, and choose the calendar you want to share.
3) Enter the name or email address of the person you want to share your calendar with.
4) Choose how you want the person to use your calendar:
- Can view when I'm busy: lets them see when you're busy but doesn't include details like the event location.
- Can view titles and locations: lets them see when you're busy, as well as the title and location of events.
- Can view all details: lets them see all the details of your events.
- Can edit: lets them edit your calendar.
- Delegate: lets them edit your calendar and share it with others.
Calendar items marked private are protected. Most people you share your calendar with see only the time of items marked private, not the title, location, or other details.
5) Select Share.
When sharing your calendar with someone who's not using Outlook on the web, for example, someone using Gmail, they'll only be able to accept the invitation using a Microsoft 365 or an Outlook.com account.
ICS calendars are read-only, so even if you grant edit access to other people, they won't be able to edit your calendar.
Combining Outlook Calendars
1) Access the calendar you would like to import into your existing calendar. Under the File tab, select Options > Advanced, then Export.
2) Select the file you want to export and click Next.
3) Choose to export the calendar as an Outlook Data File (.pst), then click Next.
4) Choose the calendar folder you want to export, and uncheck all the sub-folders. Click Next.
5) Choose a location to store the file on your device, then click Finish.
6) Open Outlook Calendar, then go to File > Open & Export. Select 'Open Outlook Data File'. Select 'Do not duplicate items' under Options.
7) Select 'Select folder to import from' and click the Calendar folder. Click Finish.
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